CEEPUS

Who can participate in the CEEPUS program? The CEEPUS program enables the mobility of students: undergraduate studies graduate studies postgraduate studies Students are exempt from paying tuition fees at the host institution. Categories and types of mobility Students can apply for the following categories of mobility: Student – mobility of a minimum of 3 months, we recommend a minimum of 4 or a maximum of 5 months, which is the duration of semester mobility. Short Term Student – mobility from 1 to 3 months (can be additionally shortened to 21 days) – mobility for the purpose of: research (postgraduate studies only), practical work or exercises in writing a final, diploma, final specialist or doctoral thesis. Short Term Excursion – professional visits (eg field teaching) lasting at least 3 days. Short Term Intensive Course – intensive courses (eg summer schools) lasting at least 6 days. Student and Short Term Student mobility in CEEPUS can only be achieved by students who have completed two semesters of study. Short-term group mobilities such as Short Term Excursion and Short Term Intensive Course can exceptionally be achieved by first-year students. At the time of application for the winter semester, students do not have to have passed all exams, but before going on mobility, it is necessary to confirm the successful completion of the first two semesters of study. More information Agency for Mobility and Programs of the European Union CEEPUS Obligations of a CEEPUS Scholarship Holder Student University of Zagreb Faculty of Transport Sciences Class: 605-01/26-01/08 Ed. number: 251-76-11-06-1 Zagreb, May 26, 2025 CEEPUS – PERMANENT INTERNAL COMPETITION for student network mobility and freemover applications The Faculty of Transport Sciences announces a permanent internal competition for student network mobility and freemover applications within the CEEPUS program for students. The call refers to: network mobility within the CEEPUS network and individual mobility outside the CEEPUS network (freemover). The competition and current information on mobilities are published on the Faculty’s website and, if necessary, through the Merlin system. CURRENT MOBILITIES AND QUOTAS Current deadlines, quotas and information on mobilities are updated every academic year in accordance with the rules of the CEEPUS program and information from the National CEEPUS offices. Academic year 2026/2027. Available student mobilities: Host institution: Portorož, Slovenia, University of Ljubljana, Faculty of Maritime Studies and Transport Mobility category: short-term student Quota: 1 student online mobility How many scholarships there are in individual countries and what they include can be seen on the CEEPUS platform by selecting the country’s flag. CURRENT DEADLINES AND INFORMATION Official application deadlines are published every academic year after the publication of information about the CEEPUS program and the National CEEPUS offices. Academic year 2026/2027. Network mobility Applications for network mobility are usually opened during the spring semester, usually in April or May, for the following academic year. For the academic year 2026/2027. applications are possible from April 15, 2026. Deadlines for online application in the CEEPUS system: until June 1 – mobility in the winter and summer semester until November 1 – mobility in the summer semester Freemover mobility (offline mobility) Applications for freemover mobility are usually opened in May or June, depending on the rules and availability of the scholarship months of the individual host country. For the academic year 2026/2027. applications are possible from June 10, 2026. Deadlines for online application in the CEEPUS system: until July 1 – mobility in the winter semester until November 1 – mobility in the summer semester. Winter semester 2026/2027. Applications for freemover in the winter semester are accepted in the following countries: Bulgaria Croatia Republic of Moldova North Macedonia Slovenia (students only) Serbia (students only) Slovakia: applications depend on the availability of scholarship funds. Summer semester During the summer months, most member states of the CEEPUS program generally accept freemover mobility, depending on the availability of scholarship months and the rules of the National CEEPUS Offices. CATEGORIES OF MOBILITY Mobility can be realized in the following categories: Student – mobility from a minimum of 3 months to a maximum of 5 months (semester mobility) Short Term Student – mobility from 1 to 3 months Short Term Excursion – professional visits lasting at least 3 days Short Term Intensive Course – intensive courses and summer schools lasting at least 6 days Mobility is carried out in accordance with the rules of the CEEPUS program, the rules of the host institution and the valid regulations and guidelines of the Faculty of Traffic Sciences. Candidates whose parent institution participates in the CEEPUS network can achieve network mobility exclusively at partner institutions that participate in the same CEEPUS network and for which there is an available quota. Candidates who cannot achieve network mobility can, depending on the rules of the host country, submit an application for freemover mobility. CONDITIONS FOR APPLICATIONS Student mobilities are carried out in accordance with: Guidelines on student mobility for the purpose of a study stay within the CEEPUS program of the Faculty of Transport Sciences. Decisions of the dean on the selection criteria for students of the Faculty of Transport Sciences registered for internal competitions within the CEEPUS program. according to the rules of the CEEPUS program. A student can achieve CEEPUS mobility on the condition that: he/she has completed at least two semesters of study, is enrolled in at least the second year of undergraduate studies or graduate or postgraduate studies at the time of mobility, has a minimum B2 level of knowledge of the working language of mobility according to CEFR, meets the requirements of the host institution and the CEEPUS program. Students are obliged to inform themselves in advance about the language in which classes or activities are conducted at the host institution. For semester mobility, the student is obliged to enroll the appropriate number of ECTS credits in accordance with the Faculty’s Guidelines on student mobility within the CEEPUS program. Students who do not plan to enroll in courses during mobility or do not plan to achieve the usual semester study load through courses at the host institution are obliged to attach a work plan. The work plan should contain a detailed description of the planned activities during the mobility and represent a rounded and meaningful academic unit for which it is possible to obtain ECTS points or another form of academic recognition at the home institution. APPLICATION PROCEDURE 1. Contact the local CEEPUS coordinator Before submitting the application, candidates are obliged to contact the local CEEPUS coordinator of the Faculty to check: the availability of quotas, the appropriate type of mobility, the possibility of applying within the CEEPUS network, and compliance of the planned mobility with the rules of the CEEPUS program. 2. Submitting the application The application is submitted via the Faculty’s digital form created in the Microsoft Forms system. CEEPUS – application for student mobility – Fill in the form Access to the form is possible only by logging in through the official student Microsoft Office 365 account. Candidates are required to fill in all the required information, upload the required application documents, and submit all documents in PDF format. Candidates are required to submit complete application documentation at least 10 calendar days before the official CEEPUS deadline for online application so that the Faculty can carry out an administrative check, ranking process and candidate nomination process. Depending on the available quotas and the possibility of implementing the administrative procedure, the Faculty may also consider applications submitted after the specified internal deadline. Incomplete and untimely applications will not be considered. The Faculty reserves the right to subsequently request the delivery of original documentation or certified copies. APPLICATION DOCUMENTATION Application documentation must contain: CV (Europass format) in English, transcript of passed exams, grades and achieved ECTS points with weighted average – The certificate must also contain the weighted average – emphasize to the student service officer when issuing the certificate. (Undergraduate and graduate students attach transcripts for all levels of higher education studies to date: undergraduate and graduate. Postgraduate students attach transcripts for postgraduate level studies only). certificate of working knowledge language of mobility – exclusively for undergraduate and graduate students: Certificate of knowledge of the working language of the foreign university/institution to which the student is applying for mobility. The requirement is a minimum B2 level of knowledge of the language in which the study program applied for by the student will be carried out according to the Common European Framework of Reference for Languages ​​(CEFR) – copies of certificates are to be submitted. Students of the Faculty of Traffic Sciences can obtain a certificate for this purpose from the student service if they have attended and passed two years of the target language. additional documentation for the freemover mobility work plan (if applicable) other documentation prescribed by the application form. Students who apply for freemover mobility are required to submit: an acceptance letter from the host institution (Freemover: Letter of Acceptance – Student), two letters of recommendation from the teaching staff of the home institution (Freemover: Letter of Recommendation – Student) For mobility for the purpose of research or preparation of a final, diploma, final specialist or doctoral thesis, the student is obliged to obtain the consent of the mentor of the home institution in advance. For mobility lasting longer than a month (31 calendar days), a student who will not enroll in courses at the host institution during the mobility is required to attach a work plan to the application. Students who are also employees of the Faculty of Transport Sciences are obliged to submit the consent of the dean for absence from the workplace during the planned mobility. Notes: more information on student mobility within the CEEPUS program is available on our website under Mobility > CEEPUS > Outgoing students, CANDIDATE SELECTION PROCEDURE If the number of applications exceeds the number of available places or quotas, the candidate ranking procedure is carried out in accordance with: Dean’s decision on selection criteria for students of the Faculty of Transport Sciences who have applied for internal competitions within the CEEPUS program. Guidelines on the mobility of students for the purpose of a study stay within the CEEPUS program of the Faculty of Transport Sciences. according to the rules of the CEEPUS program. If the number of applications does not exceed the number of available places, candidates who meet the formal requirements may be proposed for mobility without an additional ranking procedure. The host institution, the National CEEPUS Office (NCO) and other competent authorities have the right to reject the proposed candidate. ONLINE APPLICATION AND CEEPUS SYSTEM Candidates proposed by the Faculty for mobility are obliged to submit an official online application via: CEEPUS platform Online application is submitted only after a positive decision/consent of the Faculty. After the approval of the mobility, the candidates are obliged to accept the mobility in the CEEPUS system in order to be able to access the final reports at the end of the mobility. REIMBURSEMENT OF TRAVEL EXPENSES Students and PhD students are entitled to reimbursement of travel expenses from AMPEU for a maximum of one completed mobility during one academic year. Within the framework of one mobility, the scholarship holder is entitled to reimbursement of travel expenses for one return trip. The calculation of travel expenses is based on lump sums divided into six classes. The air distance between the scholarship recipient’s home institution and the host institution is calculated using the European Commission’s official online distance calculator: Erasmus+ Distance Calculator. More detailed information on the procedure for reimbursement of travel expenses is available at: AMPEU – CEEPUS travel expenses The conditions under which the right to reimbursement of travel expenses is exercised are described on the AMPEU website under the title Procedure for reimbursement of travel expenses, while the procedure for exercising this right for FPZ students is described on our website under Mobility > CEEPUS > Outbound students > Forms and instructions, FINAL DOCUMENTATION Upon completion of mobility, scholarship holders are required in the CEEPUS system to: fill out the Mobility Report, upload the Letter of Confirmation. The final documentation must be submitted within the deadlines prescribed by the CEEPUS program. Incomplete documentation may affect the exercise of the right to reimbursement of travel expenses. DURATION OF THE TENDER This tender is published as a permanent internal tender and remains in effect until it is revoked or a new tender is issued. Current information about: available mobilities quotas partner institutions deadlines freemover opportunities are published on the Faculty’s website. CONTACT doc. Ph.D. Vlatka Stupalo Local CEEPUS coordinator E-mail: vlatka.stupalo@fpz.unizg.hr Office for International Cooperation and Mobility E-mail: mobility@fpz.unizg.hr Regulations, guidelines, decisions Guidelines on the mobility of students for the purpose of a study stay within the CEEPUS program Dean’s decision on the selection criteria of students registered for internal competitions within the CEEPUS program. Publication date: May 27, 2020 Instructions for application in the CEEPUS system After receiving a positive decision/consent from the Office for International Cooperation and Mobility, it is necessary to fill out an application in the CEEPUS system. When filling out the application, it is necessary to indicate: under Field of Study : Traffic and Transport + the name of the study (e.g. Traffic and Transport. Logistics. ) under Education: in the field Field of Study : Traffic and Transport. in the Additional Information field: the name of the study and direction (eg Traffic and Transport. Sustainable Multimodal and Urban Traffic) In the Motivation field, enter the reasons for applying for mobility and planned activities during the stay at the host institution. Students who do not plan to enroll in courses during mobility or do not plan to achieve the usual semester study load through courses at the host institution are obliged to attach a work plan. The work plan should contain a detailed description of the planned activities during the mobility and represent a rounded and meaningful academic unit for which it is possible to obtain ECTS points or another form of academic recognition at the home institution. After entering all data, the application is submitted by selecting the Check & Submit option. If the application has not been submitted, the mobility number will be marked unsubmitted. After the approval of the CEEPUS scholarship Before leaving for mobility, the Student is obliged to: fill out the Before the mobility part of the Learning Agreement form, a partially completed form, an example of a completed form – the Before the mobility part (orange letters indicate what the scholarship holder fills in), submit the completed and certified Learning Agreement to the Office for International Cooperation and Mobility at mobility@fpz.unizg.hr. At the home institution, the Learning Agreement is certified by the ECTS coordinator with a signature, and the Office for International Cooperation and Mobility with a stamp. Before leaving for the mobility, the student is obliged to submit an electronic copy of the Learning Agreement certified by both institutions and signed by the student, no later than 7 calendar days before the start of the mobility. The student keeps the original copy of the Learning Agreement. It is possible to go on mobility only after the student receives the Learning Agreement certified by both institutions and submits an electronic copy of it to the Office for International Cooperation and Mobility of the Faculty. Note: The learning contract is not mandatory for short group mobility, lasting at least three (S hort-Term Excursion) or ten working days (S hort-Term Programme). It is recommended to contact the local CEEPUS coordinator at the host institution as early as possible in order to check the possibility of accommodation, since the availability of organized accommodation depends on the country and the host institution. Before organizing the trip, students are required to check the conditions and procedure for reimbursement of travel expenses on the AMPEU website. At the end of the mobility In cooperation with the local CEEPUS coordinator at the host institution, it is necessary to: upload to the CEEPUS system a certified Certificate of completed mobility (Letter of confirmation) fill in the appropriate parts of the Learning Agreement form: the During the Mobility part is filled out only when there have been changes in courses or activities during the mobility: example of a completed form – part During the mobility (Sending Institution) – what is filled in by the scholarship holder part After the mobility is mandatory fulfills. An example of a completed form can be found in the “After returning from mobility” section. For short group mobilities (Short-Term Excursion / Short-Term Programme) it is necessary to submit a copy of the certificate of participation issued by the organizer, which must contain: data about the student mobility period (from-to) name of the host institution name and type of program place and country of mobility a description of the activities carried out. After returning from mobility, the Student is obliged to contact the student service and the Office for International Cooperation and Mobility (mobility@fpz.unizg.hr) within 8 working days from the end of the mobility in order to: activate the student card (X-ice) and submit the certified Learning Agreement, part After the mobility. Table C is certified by the receiving institution, and table D by the ECTS coordinator of FPZ. example of a completed form – part After the mobility (Receiving Institution) (orange letters indicate what the scholarship holder fills in) example of a completed form – part After the mobility (Sending Institution) (orange letters indicate what the scholarship holder fills in) submission of grade transcripts (if applicable) submission of copies of certificates/certificates for short group mobilities, with the original for inspection (if applicable). Otherwise, mobility will not be entered in the supplementary document. Reimbursement of travel expenses After uploading all documents into the CEEPUS system, the student is obliged to submit, within 15 calendar days, by mail or in person to the CEEPUS coordinator at the FPZ or to the Office for International Cooperation and Mobility. online distance calculator. The National Office for CEEPUS in Croatia (NCO-HR) at the Agency for Mobility and Programs of the European Union (AMPEU) makes decisions on reimbursement of travel expenses and provides funds for their payment. After the decision is made, the funds are transferred to the Faculty, which reimburses the travel expenses to the scholarship holder. Decisions on the reimbursement of travel expenses are made three times a year on the basis of properly uploaded final documents in the CEEPUS system, according to the following dynamics: for mobilities realized in the winter semester of the current academic year, for which complete documentation has been uploaded no later than March 15, the decision is made no later than May 15, for mobilities realized in the winter and summer semesters of the academic year, for which complete documentation has been uploaded no later than July 25, the decision is made no later than On October 1, for mobilities completed in the winter and summer semesters of the previous academic year, for which complete documentation was uploaded by October 15 at the latest, the decision is made by December 15 at the latest. More detailed information on the procedure for reimbursement of travel expenses is available on the AMPEU website. Share your mobility experience We invite students to share their experience and recommendations with future CEEPUS scholars after their mobility. The form can be filled out in Croatian or English.